★Answer first
Log the assumption before it becomes hidden scope.
Every unresolved question should show the source document, temporary bid basis, person who can decide, date needed, final answer, and effect on the proposal.
- 01
Question
Write one specific scope, document, access, sequence, or responsibility question. Do not combine unrelated issues.
- 02
Document reference
Cite the drawing, specification, schedule, addendum, detail, or instruction that created the question.
- 03
Working assumption
State the temporary proposal basis clearly so reviewers can see what may change.
- 04
Decision owner
Name the project role authorized to resolve the technical, commercial, schedule, or contract question.
- 05
Required date
Record when the answer is needed to protect bid completeness, procurement, coordination, or field sequence.
- 06
Resolution
Save the dated answer and the document, addendum, RFI, or instruction that supports it.
- 07
Effect
State whether the resolution changes included scope, exclusions, alternate, price, schedule, coordination, or no item at all.
Do not let email become the only record.
Move each material answer into the project's controlled clarification record and reference the document that governs the decision. A searchable log is useful only when it reflects the authorized project record.
Confirm plans, specifications, schedule, and instructions.
Bid-package checklist →Normalize scope, exclusions, alternates, and open questions.
Bid qualification review →See how scope and coordination move through estimating.
Bids and estimating →Review the commercial plumbing construction path.
Construction capabilities →